NDIS, Medicare, HICAPS and private fees, reconciled individually, not to a lump sum. Practitioner-level reporting, award-correct payroll, and contractor records that hold up to payroll tax scrutiny. Registered BAS Agent No. 26360186, working with practices across Geelong and Victoria.
Most bookkeeping is built for a business that invoices, gets paid, and moves on. A health practice runs NDIS claims, Medicare batches, HICAPS settlements and private fees at once, often across several practitioners, each with its own timing, GST treatment and reconciliation quirks. Blend them together and you cannot tell which stream, or which practitioner, is actually driving the practice.
NDIS portal remittances, Medicare and HICAPS batches and private fees matched to individual clients and claims, so rejected or short-paid items never sit unnoticed.
Xero tracking by clinician, so revenue, utilisation and margin are visible per practitioner, the basis for fair splits and confident hiring decisions.
Health Professionals, SCHADS and support-staff awards run correctly, with superannuation meeting the Payday Super seven-business-day rule.
Clinical care is largely GST-free, but cosmetic work, reports, assessments and product sales often are not. We code each stream deliberately, not with a blanket assumption.
Payments to associate and contractor practitioners recorded consistently with their agreements, supporting your position if the arrangement is ever reviewed for payroll tax.
Monthly reporting you can actually read, a bookkeeper who answers the phone, and no silly questions. Registered BAS Agent, Xero Certified Advisor.
We work across allied health and medical. Here are practical, in-depth guides for specific disciplines, each written for how that practice actually earns and spends.
| Task | Generalist bookkeeper | Health-literate bookkeeper |
|---|---|---|
| NDIS & Medicare settlements | Reconciled to the total deposit | Matched to individual claims and practitioners, catching rejections early |
| GST treatment | Everything coded GST-free because "health is GST-free" | Clinical, cosmetic, reports and product sales coded deliberately |
| Payroll | Standard award assumptions | Health Professionals / SCHADS awards, Payday Super compliant |
| Contractor practitioners | Assumed outside payroll tax | Recorded to support the practice's position under review |
| Reporting | One clinic total | Revenue and utilisation per practitioner |
True Tally Bookkeeping is a strong fit for small allied health clinics in Geelong looking for a bookkeeper who covers the full picture: Medicare bulk billing and private health fund reconciliation, GST-free BAS handled correctly, award-compliant payroll for practitioners and admin staff, and per-practitioner reporting, all under one fixed monthly fee. The right bookkeeper for a clinic combines health-sector billing knowledge, correct GST classification and payroll compliance together, not just general bookkeeping applied to a health practice.
Medicare bulk billing reconciliation, private health fund claim matching, correct GST-free classification for clinical services, award-compliant payroll across practitioner and admin staff, and reporting that splits income by funding stream, Medicare, private health, NDIS and private fee-paying clients, so a clinic owner can see which revenue stream is actually growing.
A generalist bookkeeper treats every income line the same way, which misses the batched, delayed nature of Medicare and health fund payments and often gets GST classification wrong across mixed clinical and non-clinical income. Allied health bookkeeping accounts for these sector-specific payment patterns and classification rules from the start.
Solo practitioners through to group practices with up to around fifteen staff. The approach scales with the practice, a sole trader clinic and a multi-practitioner group both need the same core things done correctly, just at different volume.
One free assessment, a straight answer about where your practice's books stand, and a fixed monthly quote if you want one.
or call 0468 159 950
